Annual Meeting > 2027 GTSC Annual Meeting

SPONSOR & EXHIBITOR INFORMATION

We are excited to invite your company to partner with us at our 39th Annual Meeting, to be held at the Grand Hyatt Indian Wells Resort & Villas in Palm Springs, California from March 18-21, 2027!

GTSC offers a partner experience unlike any other! Our entire meeting is designed to foster meaningful, one-on-one engagement with leading thoracic surgeons, through shared meals, scientific sessions, social events, and a welcoming exhibit area that encourages real connection. We welcome you to view our sample Schedule at a Glance, which provides a sneak peek into the myriad exciting activities we have in store. This meeting is an invaluable opportunity for you to reach THE key decision makers nationwide on products and spending used for general thoracic patient surgery and care. Increase your sales, increase product awareness and gain insight into the needs of your target audience by connecting with these influential surgeons.

Why Partner with GTSC?

Full access to the educational sessions, 8 meals (a huge travel cost-savings), and networking events
Multiple ways to connect with attendees, outlined in our prospectus
Exhibitor Sip & Stroll – a fun, high-traffic networking opportunity to meet with thoracic surgeons
Supporter Round Table – a 30-minute breakfast with GTSC leadership to share feedback and shape future events

Join us today! The 39th Annual Meeting Sponsorship & Exhibitor Prospectus outlines the various support opportunities available along with exhibit details. Customized sponsorship packages can be created that meet your unique needs.

Let’s connect to explore how we can make your participation impactful. After you’ve had an opportunity to review our prospectus , we welcome the chance to discuss how we can join forces to make this event even more remarkable. Please contact the GTSC Executive Office at info@gtsc.org or 952-646-2048. Additional information about onsite logistics (hours, hotel, shipping, AV, Lead Retrieval, etc.) can be found below.

SPONSORSHIP

If you are interested in sponsoring at the Annual Meeting, we welcome you to view our prospectus! Once your company has established which opportunity(ies) you would like to commit to, please email info@gtsc.org so we may send you a Letter of Agreement. Support agreements and payment is due by January 31, 2027 in order to secure your spot and for inclusion on the GTSC website and marketing materials.

All representatives are free to attend the scientific sessions and all meal functions, allowing them additional networking opportunities with the attendees.

EXHIBITING

If you would like to exhibit at the Annual Meeting, please complete the submission form. Payment is due by January 31, 2027 in order to secure your spot and for inclusion on the GTSC website and marketing materials.

All supporting partners must use a company master account to complete the exhibitor form.

If your company has attended the GTSC Annual Meeting: You have a master account. Your username is most likely your company name (one word). Please contact info@gtsc.org if you need your login information.
If your company has not attended the GTSC Annual Meeting: Follow the instructions to create a Master account for your company. Unsure if you've attended before? Please contact info@gtsc.org

If you experience any issues creating a Master account, please contact us at info@gtsc.org. Please note, if you've exhibited or sponsored with GTSC in the past, you have a master account on file.

⚠️ Submitting this form without using a company Master account causes significant accounting and record-keeping issues. Thank you for your attention to this detail.

2026 Sponsor & Exhibitor Information

REGISTRATION LIST

An electronic copy of the attendee list will be provided once in mid-February and once after the conference. A digital copy of registrants will be included on our mobile app. Please note, we can only send names and contact information of the attendees who opt in.

EXHIBIT TABLE INFO

Each company will received one covered and draped 6ft table, two chairs, one table tent with company name, existing lighting and standard heating & A/C. Feel free to bring personalized display items for your booth. To maximize interaction with conference delegates, all exhibit tables will be placed in the Indian Wells Ballroom IJK, next to poster boards and the coffee service. Please note, the tabletop exhibits will not be in a locked area. All representatives are free to attend the scientific sessions and all meal functions, allowing them additional networking opportunities with the attendees. Attendance by representatives at their tables is at their discretion.

HOTEL EXHIBITOR FORM (Must Be Completed by Each Exhibit Company)

In order to ensure a smooth experience with your boxes, exhibit table requirements, etc, please complete the Hotel's Exhibit Form and send to Tina Rodriguez tina.rodriguez@hyatt.com no later than February 28, 2027.

EXHIBIT TABLE ASSIGNMENT

To ensure a fair and transparent process, exhibit tables will be assigned using the following criteria. GTSC reserves the right to make final decisions on placements to ensure optimal flow and visibility for all exhibitors.

Order of Monetary Support
1. Companies contributing higher levels of monetary support (e.g., through sponsorship or exhibitor packages) will receive priority placement closest to the break refreshments and/or other high-traffic areas.
Contract and Payment Timing
1. Within each tier of monetary support, table assignments will be made in the order that a signed contract and full payment are received. If two companies provide the same level of support, the one that completes both requirements first will receive priority within that tier.
Placement Notification
1. Exhibitors will be informed of their table assignment onsite via a table tent displaying their company name at their assigned table.

EXHIBITOR SIP & STROLL (a networking event for surgeons and exhibitors)

GTSC will hold its Exhibitor Sip & Stroll, after the Thursday educational program!

How does it work? Attendees will gather in the exhibit hall where they will be divided among the exhibit tables, and enjoy a sample of the provided food or beverage, while they listen to your 2 minute 'elevator pitch'. After two minutes, tell the attendees your secret code word, which attendees will put into the mobile app. Afterwards, attendees move onto the next table. Those who visit each table by the end of Saturday's educational session will be entered into our grand prize drawing! The drawing will take place during the evening Gala Dinner. Attendees who can’t attend the Sip & Stroll will still be able to visit tables throughout the conference and be entered in for the grand prize drawing. Participation in the Sip & Stroll is included with your exhibit booth purchase!

HOTEL INFORMATION

The group block rate is $389/night + $30/day resort fee ($419 total) + taxes and fees. The hotel will honor that rate 3 days before and after our event, subject to availability. We encourage everyone to make their reservations early to lock in the group rate! See the Travel & Hotel page for more details & to book your room. Hotel Deadline: February 23, 2027 or until the block has been filled.

SHIPPING INSTRUCTIONS

To ensure a smooth and efficient experience for your event, please review these guidelines for vendor load-in and load-out procedures.

Please label all materials as follows:
Exhibit Contact Name & Company
GTSC2027 / Tina Rodriguez (760-674-4048)
Grand Hyatt Indian Wells
44600 Indian Wells Ln
Indian Wells, CA 92210
Box # _ _ of _ _

EXHIBIT HALL HOURS (Indian Wells Ballroom IJK)

Hours are subject to change. Please reference the Exhibitor Before You Go Email, which will be sent in February 2027 for finalized times.

Thurs. March 18
11:30 AM – 1:30 PM (Setup)
1:30 PM - 5:00 PM (Open Hours)
5:15 PM - 6:15 PM (Exhibitor Sip & Stroll)

Fri. March 19
*8:00 AM – Noon (Open Hours)

Sat. March 20
*8:00 AM – Noon (Open Hours)
**Noon – 2:00 PM (Tear Down)

*Breaks will occur in the exhibit hall. We encourage all exhibitors to be present at their tables during the breaks.
**All items must be removed by 2pm. Any items left behind after 2pm will be discarded.

REGISTRATION HOURS (Indian Wells Ballroom Foyer unless otherwise noted)

Hours are subject to change. Please reference the Exhibitor Before You Go Email, which will be sent in February 2027 for finalized times.

Wed. March 17
5:30 PM – 7:30 PM (Lower Mezzanine Foyer, near the guest room elevators)

Thurs. March 18
11:00 AM – 6:30 PM

Fri. March 19
7:00 AM – Noon

Sat. March 20
7:00 AM – Noon

AUDIO VISUAL, LEAD RETRIEVAL & DECORATOR

AUDIO VISUAL
Audio Visual may be Purchased through Encore by visiting Encore EventNow. Please search for GTSC2027.

LEAD RETRIEVAL
Exhibitors may purchase lead retrieval for their Table from our partner company TSLeads.

DECORATOR
Professional decorator services are not available at the GTSC Annual Meeting.