SPONSOR & EXHIBITOR INFORMATION
We are excited to invite your company to partner with us at our 34th Annual Meeting which will be held at the Hyatt Regency Coconut Point Resort And Spa in Bonita Springs, FL on March 10-13, 2022!
THIS IS NOT YOUR TYPICAL SPONSOR/EXHIBITOR EXPERIENCE! GTSC prides itself on the integral relationship we build with our global sponsors during our meeting. We learn together, dine together and create shared memories without the typical barriers that separate you from the direct one-on-one networking that occurs at other traditional conferences. GTSC has developed a straight forward beneficial package that allows sponsors and exhibitors full access to all GTSC scientific programming and social events; providing one-on-one networking opportunities with key decision makers within the general thoracic surgical field!
For over 30 years, GTSC has been the “Who’s Who” of surgeons committed to the practice of general thoracic surgery. This meeting is an invaluable opportunity for you to reach THE key decision makers nationwide on products and spending used for general thoracic patient surgery and care. Increase your sales, increase product awareness and gain insight into the needs of your target audience by connecting with these influential surgeons.
View our sample Schedule at a Glance, which gives an overview of the many exciting activities we have planned.
Join us today! The 34th Annual Meeting Sponsorship & Exhibitor Prospectus outlines the various support opportunities available along with exhibit details. Customized sponsorship packages can be created that meet your unique needs.
To secure your sponsorship and exhibit booth opportunities, please submit your application. All opportunities will be on a first come, first serve basis. Payment is required in order to secure your spot. Support agreements and payment is due by January 31st, 2022 in order to be included in the Annual Meeting final program and onsite signage.
Let's set up a call to discuss our partnership further! Please contact the GTSC Executive Office at info@gtsc.org or 952-646-2048.
2022 Exhibitor Information
COVID-19 VACCINATION POLICY
To support safely and responsibly convening at GTSC's educational programs and social events, GTSC Leadership has determined that all meeting participants (attendees and exhibitors) are to be fully vaccinated against COVID-19. Individuals are considered “fully vaccinated” two weeks after completing the second dose of a two-dose COVID-19 vaccine, or two weeks after receiving a single dose of a one-dose vaccine. Please have your proof of vaccination and ID available upon registration.
While GTSC sees a reasonable likelihood that we can convene safely in the current environment, the Club cannot guarantee that no one will be exposed to COVID-19. Masks and hand sanitizer will also be provided and we have implemented additional safety measures throughout the conference. We will continue to monitor and follow medical guidelines established by the CDC and local authorities.
HOTEL
If you haven't yet, please make your reservation at the Hyatt Regency Coconut Point Resort And Spa before the group rate of $349/night expires at 5pm PT on February 15th, 2022. Reservations can be made by calling 877-803-7534 and referencing the GTSC 2022 Annual Meeting. or by going online. A credit card is required to reserve a room. Cancellations must be received 72 hours prior to check in to avoid a one night fee.For suites, accessible guestrooms, to extend your stay outside of the room block or other room related questions, please contact Ellen King at ellen.king@hyatt.com or 239-390-4238.
We have learned that the hotel is completely booked outside of our room block over our meeting dates. Once our block is filled, we cannot guarantee there will be a room available at the hotel. We highly encourage you to make your reservation as soon as possible.
REGISTRATION HOURS
The GTSC registration desk will be in the Estero Foyer unless otherwise noted. The hours are as follows:
Wednesday, March 9 5:30 PM – 8:00 PM (hotel lobby)
Thursday, March 10 8:00 AM – 6:30 PM
Friday, March 11 7:00 AM – 12:00 PM
Saturday, March 12 7:00 AM – 12:00 PM
EXHIBIT HALL HOURS (Estero C Ballroom)
Exhibit Setup Thursday, March 10th from 10:30am - 6:30pm
Open Hours Friday, March 11th and Saturday, March 12th from 8am - 12pm
Breaks in the exhibit hall will occur from 9:45am - 10:05am
Tear Down Saturday, March 12th: 12pm - 2pm
Please note, the tabletop exhibits will not be in a locked area. All representatives are free to attend the scientific sessions and all meal functions, allowing them additional networking opportunities with the attendees. Attendance by representatives at their tables is at their discretion.
EXHIBIT BOOTH
Each company will received one covered and draped 8’x30’ table, two chairs, one table tent with company name, existing lighting and standard heating & A/C. Feel free to bring personalized display items for your booth.
DECORATOR
Professional decorator services are not available at the GTSC Annual Meeting.
SHIPPING INSTRUCTIONS
The Hyatt Coconut Point Resort and Spa has limited amount of storage space. For this reason, any packages sent to the hotel should arrive no earlier than Monday, March 7th.
- Each received package will be subject to a $25.00 per box, handling fee. Pallets charged at a rate of $150.00 each.
- A 6.5% Sales Tax will apply to all shipments.
- Hyatt staff will not be responsible for unloading or loading freight from truck deliveries.
Please label all materials as follows:
Hyatt Regency Coconut Point Resort & Spa
5001 Coconut Road
Bonita Springs, FL 34134
Hold For: GTSC/March 10-13
Name of the individual who will ask for the box on property
Box(s) #_ _ of _ _
Exhibit Name
Note: All Box charges will be charged to the guest room of the person who will ask for the box upon delivery to appropriate Exhibit Booth.
At the conclusion of the meeting, packages may be shipped out through Coconut Point’s Business Center. There is a handling fee of $20.00 per box for all outgoing shipments, plus the cost of the shipping. A 6.5% Sales Tax will apply to all shipments. Freight: Freight can be moved to the loading dock with the Bill of Lading attached for pick-up by your prearranged freight company. Please ensure Bill of Lading is attached to all freight. Hyatt staff will not be responsible for unloading or loading freight from truck deliveries.
EXHIBIT LOCATION & SPACE ASSIGNMENT
To maximize interaction with conference delegates, all exhibit tables will be placed in the Estero C Ballroom, next to poster boards and the coffee service. Exhibit spaces are not assigned and are on a first come, first serve basis. Please click here to view a diagram of the Exhibit/Poster Hall.
REGISTRATION LIST
A printed copy of registrants will be included in your exhibit packet onsite. A final list will be sent post-conference.
