SPONSOR & EXHIBITOR INFORMATION
We are excited to invite your company to partner with us at our 36th Annual Meeting which will be held at the The Westin Rancho Mirage Golf Resort & Spa in Palm Springs, California from March 14 – 17, 2024
THIS IS NOT YOUR TYPICAL SPONSOR/EXHIBITOR EXPERIENCE! GTSC prides itself on the integral relationship we build with our global sponsors during our meeting. We learn together, dine together and create shared memories without the typical barriers that separate you from the direct one-on-one networking that occurs at other traditional conferences. GTSC has developed a straight forward beneficial package that allows sponsors and exhibitors full access to all GTSC scientific programming and social events; providing one-on-one networking opportunities with key decision makers within the general thoracic surgical field!
For over 30 years, GTSC has been the “Who’s Who” of surgeons committed to the practice of general thoracic surgery. This meeting is an invaluable opportunity for you to reach THE key decision makers nationwide on products and spending used for general thoracic patient surgery and care. Increase your sales, increase product awareness and gain insight into the needs of your target audience by connecting with these influential surgeons.
View our sample Schedule at a Glance, which gives an overview of the many exciting activities we have planned.
Join Us for our Exhibitor Wine Walk!
It was such a hit in 2023, we're bringing it back! GTSC will hold its Exhibitor Wine Walk, after the Thursday educational program from 5:30pm - 6:30pm. Attendees will gather in the exhibit hall where they will be divided among the exhibit tables, and enjoy a sample of the provided wine, while they listen to your 2–3 minute 'elevator pitch'. After three minutes, attendees will enter the answer to the exhibitor's secret question on the mobile app, before moving onto the next table. Those who visit each booth and have answered all secret questions by the end of Saturday's educational session will be entered into our grand prize drawing! The drawing will take place during the evening Gala Dinner. Attendees who can’t attend the wine walk will still be able to visit booths throughout the conference, answer the secret question and be entered in for the grand prize drawing. Participation in the Wine Walk is included with your exhibit booth purchase!
Join us today! The 36th Annual Meeting Sponsorship & Exhibitor Prospectus outlines the various support opportunities available along with exhibit details. Customized sponsorship packages can be created that meet your unique needs.
Exhibiting: If you would like to exhibit at the Annual Meeting, please complete the submission form. Payment is due by January 31st, 2024 in order to secure your spot and for inclusion on the GTSC website and marketing materials.
Sponsoring: If you are interested in sponsoring at the Annual Meeting, we welcome you to view our prospectus! Once your company has established which opportunity(ies) you would like to commit to, please email info@gtsc.org so we may send you a Letter of Agreement. Support agreements and payment is due by January 31st, 2024 in order to secure your spot and for inclusion on the GTSC website and marketing materials.
Let's set up a call to discuss our partnership further! Please contact the GTSC Executive Office at info@gtsc.org or 952-646-2048.
2024 Exhibitor Information
HOTEL
The 2024 GTSC Annual Meeting will take place March 14-17 at The Westin Rancho Mirage Golf Resort & Spa, located at 71333 Dinah Shore Dr | Rancho Mirage, CA 92270
Rooms have been reserved at the group rate of $305/night + taxes and a $20 resort fee. Room Rates include the following services:
- Premium Wi-Fi access in Guestrooms and Meeting Room Wi-Fi access (for general browsing)
- Two drinks per stay at any resort bar (well drink, house wine or domestic beer)
- Instructor led 10-minute group wellness activity
- In Room Bottled Water
- Access to Little Links Miniature Golf Course
- Access to Westin Workout Fitness Studio
- Two-hour bike rental per stay for up to 2 guests
- Discounted Parking of $10/car/night + tax
A credit card number is required to hold each guest's stay. Reservations must be cancelled at least 72 hours before the arrival date or one night will be charged. An early departure fee of $75.00 will apply if reservation checks out prior to the confirmed check out date.
Hotel check in time is 4:00 pm, and check out time is 11:00 am.
Reservations can be made by calling 1-877-253-0041 and referencing the GTSC 2024 Annual Meeting, or by clicking on the button below to book online.
For suites, accessible guestrooms, to extend your stay outside of the room block or other room related questions, please contact Debbie Emery at Deborah.Emery@westinmh.com or 760-770-3429.
Please confirm your check in/out dates on the reservation website when securing your room.
Hotel Deadline: February 12, 2024
AIRPORT TRANSPORTATION
The Westin Rancho Mirage is about 15 minutes from the Palm Spring airport. We recommend taking a Lyft, Uber or Taxi to/from the hotel.
If taking a Taxi, the hotel recommends Yellow Cab of the Desert: (760) 340-8294
REGISTRATION HOURS*
The GTSC registration desk will be in the Ambassador Ballroom Foyer unless otherwise noted. The hours are as follows:
Wednesday, March 13 5:30 PM – 7:30 PM (hotel lobby)
Thursday, March 14 1:00 PM – 6:30 PM
Friday, March 15 7:00 AM – 12:00 PM
Saturday, March 16 7:00 AM – 12:00 PM
EXHIBIT HALL HOURS* (Ambassador Ballroom 1-3)
Exhibit Setup Thursday, March 14th from 11:30am - 1:30pm
Open Hours Thursday, March 14th from 1:30pm - 6:30pm | Friday, March 15th and Saturday, March 16th from 8am - 12pm
Breaks will occur in the exhibit hall. We encourage all exhibitors to be present at their tables during the breaks.
Tear Down Saturday, March 16th: 12pm - 2pm
Exhibitor Wine Walk Thursday, March 14th from 5:15pm - 6:15pm
Please note, the tabletop exhibits will not be in a locked area. All representatives are free to attend the scientific sessions and all meal functions, allowing them additional networking opportunities with the attendees. Attendance by representatives at their tables is at their discretion.
EXHIBIT BOOTH
Each company will received one covered and draped 6ft table, two chairs, one table tent with company name, existing lighting and standard heating & A/C. Feel free to bring personalized display items for your booth.
DECORATOR
Professional decorator services are not available at the GTSC Annual Meeting.
SHIPPING INSTRUCTIONS
The Westin Rancho Mirage Business Center offers shipping services via all major couriers. Please click here to view their Shipping & Receiving details and pricing.
REQUIRED: The hotel asks that you complete this Shipping & Receiving Exhibitor Form and email it to shipping@westinranchomirage.com
Please label all materials as follows:
Attn: Katie Fernstaedt
Hold For: Name of individual receiving the package
GTSC 2024 Annual Meeting
March 14-17, 2024
The Westin Rancho Mirage Golf Resort & Spa
71333 Dinah Shore Dr.
Rancho Mirage, CA 92270
Box # _ _ of _ _
EXHIBIT LOCATION & SPACE ASSIGNMENT
To maximize interaction with conference delegates, all exhibit tables will be placed in the Ambassador Ballroom 1-3, next to poster boards and the coffee service. Exhibit spaces are not assigned and are on a first come, first serve basis.
REGISTRATION LIST
An electronic copy of the attendee list will be provided in mid-February and after the conference. A digital copy of registrants will be included on our mobile app. Please note, we can only send names and contact information of the attendees who opt in.
*Hours are subject to change. Please reference the Exhibitor Before You Go Email, which will be sent in February 2024, for finalized times.
